I am Malenya Lusimba. I currently work for Bank of Africa Kenya as the Bank’s Archivist. I have previously worked for Archiv System, a subsidiary of AGS-FRASERS, as a Records Projects Manager. I was responsible for carrying out commercial development and prospecting for new clients, consultancy work for other organisations, as well as training on the management of records on and off site for clients. I have also worked for URTNA–PEC, now Africa Union of Broadcasting (AUB) as Audio-Visual Archivist for a period of ten years, where I was in charge of the centres’ Archives and Library besides other duties.
My current duties at the Bank of Africa Kenya include developing policies for retrieval, transfer, retention, disposal, archiving and destruction of records in line with prudential and group guidelines as well as risk and audit requirements. I also ensure that document procedures for records management and security of information and bank records are adhered to at all times as per the bank’s policies. Apart from these, I also plan and execute training of users across the bank on records management procedures and ensure compliance by all user groups and departments. I am also the System Administrator of the Electronic Document Management Software (Case 360) used for records management. In addition, I oversee the daily housekeeping tasks at the central archive. Lastly, I provide status updates such as the weekly and monthly reports to management on various initiatives relating to records, supplies and assets management and advice accordingly.
My training at The Technical University of Kenya (TUK) and its predecessor, the Kenya Polytechnic, have played a big role in shaping my career. I started as a Diploma student in Archives and Records Management at the Kenya Polytechnic and thereafter enrolled for my Higher Diploma in the same field. I later took my Bachelor of Technology in Information Studies at TUK. The Department of Information and Knowledge Management has shaped me into a competent information management expert.
The training has enabled me to implement and reengineer business processes at the bank; to integrate workflows; and embed Records Management into other business processes. The symbiotic relation between records management systems and other core banking systems like IGOR, and workflows like Credit Quest which is used in loan processing cannot be overlooked.
It is out of the knowledge that I acquired at TUK that I have been able to value and appreciate the importance of Records Management in good governance and business development. I am also mentoring other people Records Managements programmes in various ways. Last but not least, my languages training at TUK has also facilitated me to work and consult documents both in the English, Swahili and French.